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Acceptable Use Policy

Acceptable Use Policy

Last Updated: 23/07/2026

This Acceptable Use Policy applies to all visitors, learners, clients and organisations accessing the AI Payroll Institute website, online learning platform and services.

The AI Payroll Institute is a trading name of GammaVision AI Consulting Ltd (“AI Payroll Institute”, “we”, “our” or “us”).

By using our website or enrolling in any of our programmes, you agree to comply with this Acceptable Use Policy.

1. Purpose

The purpose of this policy is to ensure that all users enjoy a safe, professional and respectful learning environment while protecting the security, integrity and intellectual property of the AI Payroll Institute.

2. Lawful Use

You agree to use our website and services only for lawful purposes.

You must not use our website or learning platform in any way that:

  • Breaches any applicable law or regulation.

  • Is fraudulent or misleading.

  • Causes harm to another individual or organisation.

  • Interferes with the operation or security of our website.

  • Infringes the rights of another person or organisation.

3. Your Account

If you create an account with the AI Payroll Institute, you are responsible for:

  • Maintaining the confidentiality of your login details.

  • Ensuring your account information remains accurate.

  • All activity carried out under your account.

You must notify us immediately if you believe your account has been accessed without your permission.

4. Course Access

Programme access is provided solely to the individual who purchased or was assigned the course.

You must not:

  • Share your login credentials.

  • Allow another person to complete a course using your account.

  • Purchase a course on behalf of someone else unless expressly permitted.

  • Transfer your access to another individual.

Each licence is intended for one learner only unless otherwise agreed in writing.

5. Intellectual Property

All course materials remain the intellectual property of GammaVision AI Consulting Ltd.

You may not:

  • Copy course content.

  • Download materials for redistribution.

  • Share videos or presentations.

  • Upload our resources to another website or platform.

  • Remove branding or copyright notices.

  • Sell or commercially exploit our materials.

  • Create competing courses using our content or proprietary frameworks.

Your access to our programmes grants you a personal, non-transferable licence to use the materials for your own learning or your employer’s internal professional development only.

6. Artificial Intelligence

Some of our programmes demonstrate the use of Artificial Intelligence to support payroll and business processes.

When using AI, you agree to:

  • Verify all AI-generated content before relying on it.

  • Exercise professional judgement.

  • Protect confidential and personal information.

  • Comply with your employer’s policies.

  • Follow applicable laws and regulations.

You must not upload confidential payroll data, employee information or commercially sensitive information into any AI platform unless you are authorised to do so and appropriate safeguards are in place.

7. Prohibited Activities

You must not:

  • Attempt to gain unauthorised access to our systems.

  • Circumvent security features.

  • Upload viruses, malware or malicious software.

  • Disrupt or interfere with the operation of our website.

  • Use automated tools or bots to scrape website content.

  • Attempt to reverse engineer our systems.

  • Misrepresent your identity.

  • Impersonate another person or organisation.

  • Engage in fraudulent activity.

  • Publish false or misleading information about the AI Payroll Institute.

  • Use our website to send spam or unsolicited communications.

8. Respectful Behaviour

We are committed to providing a professional and respectful learning environment.

Users must not:

  • Harass or intimidate others.

  • Use abusive, offensive or discriminatory language.

  • Threaten staff, instructors or other learners.

  • Engage in bullying or disruptive behaviour.

  • Post inappropriate or unlawful content through any communication channels provided by the AI Payroll Institute.

9. Suspension or Termination

We reserve the right to suspend or terminate access to our website, programmes or services where we reasonably believe that a user has:

  • Breached this Acceptable Use Policy.

  • Violated our Terms and Conditions.

  • Shared account access.

  • Infringed our intellectual property rights.

  • Attempted to compromise the security of our systems.

  • Engaged in unlawful, fraudulent or abusive behaviour.

Where appropriate, we may investigate suspected misuse and take any action permitted by law.

 

10. Reporting Misuse

If you become aware of any misuse of our website, learning platform or intellectual property, please notify us as soon as possible.

Reports should be sent to:

Legal Enquiries: legal@aipayrollinstitute.com

11. Changes to This Policy

We may update this Acceptable Use Policy from time to time to reflect changes in our services, technology or legal obligations.

The latest version will always be published on this page with the revised “Last Updated” date.

 

12. Contact Us

If you have any questions regarding this Acceptable Use Policy, please contact:

AI Payroll Institute
Trading name of GammaVision AI Consulting Ltd

General Enquiries: info@aipayrollinstitute.com

Support: support@aipayrollinstitute.com

Legal Enquiries: legal@aipayrollinstitute.com