Privacy Policy
Last Updated: 23/07/2026
1. Introduction
Welcome to the AI Payroll Institute, a trading name of GammaVision AI Consulting Ltd (“AI Payroll Institute”, “we”, “our” or “us”).
We are committed to protecting your privacy and handling your personal information in a transparent, secure and lawful manner. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, enquire about our services, download resources, enrol on our programmes or otherwise interact with us.
By using our website, you agree to the practices described in this Privacy Policy.
2. Who We Are
Legal Entity: GammaVision AI Consulting Ltd
Trading Name: AI Payroll Institute
Company Number: 16721305
Registered in: England and Wales
Website: www.aipayrollinstitute.com
General Enquiries: info@aipayrollinstitute.com
Support: support@aipayrollinstitute.com
Privacy Enquiries: privacy@aipayrollinstitute.com
3. Information We Collect
Depending on how you interact with us, we may collect the following information.
Personal Information
Full name
Email address
Telephone number (where provided)
Company name
Job title
Country of residence
Account Information
When you enrol in one of our programmes, we may collect:
Username
Course enrolment details
Course progress
Assessment results
Certificate records
Payment Information
Payments are processed securely by our authorised payment provider.
We do not store or have access to your full debit or credit card details.
Technical Information
When you visit our website, we may collect:
IP address
Browser type
Device information
Operating system
Pages visited
Time spent on pages
Referring website
Cookie information
4. How We Collect Information
We collect information when you:
Visit our website
Contact us
Complete an enquiry form
Download a programme guide
Join our mailing list
Purchase a course
Register for training
Participate in webinars or events
Complete assessments
Contact customer support
5. How We Use Your Information
We use your information to:
Deliver our educational programmes
Process enrolments
Provide customer support
Respond to enquiries
Send requested programme guides
Issue certificates
Improve our courses
Improve our website
Send service-related communications
Comply with legal obligations
Protect our business against fraud and misuse
Where you have given permission, we may also send:
Professional insights
Institute news
New programme launches
Special offers
Event invitations
Educational content
You can unsubscribe from marketing emails at any time by clicking the unsubscribe link included in every marketing email.
6. Our Legal Basis for Processing
We process personal information under one or more of the following legal bases:
Performance of a contract
Legitimate business interests
Your consent
Compliance with legal obligations
7. Sharing Your Information
We do not sell your personal information.
We may share information with carefully selected service providers who assist us in operating our business, including providers of:
Website hosting
Learning management systems
Payment processing
Email communications
Customer relationship management
Cloud storage
Website analytics
These providers are only permitted to process personal information on our behalf and under appropriate contractual safeguards.
We may also disclose information where required by law or to protect our legal rights.
8. International Data Transfers
Some of our technology providers may process personal information outside the United Kingdom.
Where this occurs, we ensure appropriate safeguards are in place to protect your information in accordance with UK data protection legislation.
9. Data Retention
We retain personal information only for as long as necessary to:
Deliver our services
Maintain learner records
Issue certificates
Meet legal and accounting obligations
Resolve disputes
Protect our legal interests
When information is no longer required, it will be securely deleted or anonymised.
10. Data Security
We take appropriate technical and organisational measures to protect your personal information against:
Unauthorised access
Loss
Misuse
Disclosure
Alteration
Destruction
While no internet transmission can be guaranteed completely secure, we continually review our security measures to help protect your information.
11. Your Rights
Depending on your location and applicable law, you may have the right to:
Request access to your personal information
Request correction of inaccurate information
Request deletion of your information
Restrict processing
Object to processing
Withdraw consent
Request a copy of your information
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise any of these rights, please contact:
12. Cookies
Our website uses cookies and similar technologies to improve your browsing experience, understand website performance and provide certain functionality.
For more information, please refer to our Cookie Policy.
13. Third-Party Websites
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of external websites and encourage you to review their privacy policies before providing any personal information.
14. Children's Privacy
Our courses and services are designed for adults and professionals.
We do not knowingly collect personal information from children under the age of 18.
If we become aware that personal information has been collected from a child without appropriate consent, we will delete it as soon as reasonably practicable.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legislation, technology or our business practices.
Any updates will be published on this page together with the revised “Last Updated” date.
16. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact:
AI Payroll Institute
Trading name of GammaVision AI Consulting Ltd
Email: privacy@aipayrollinstitute.com
General Enquiries: info@aipayrollinstitute.com
Support: support@aipayrollinstitute.com